Answer a Question? That’s a Good Question.

One of the most popular questions I get asked about presenting pertains to…questions. Seriously, the questions range from how do you handle questions during your presentation, do you even take questions, or do you wait until the end to answer them.

The answer depends on the situation. If I am doing a training and it is several hours long, I will stop to answer questions as they come up. My main goal is to ensure the audience leaves with an understanding of the material, that is why the company paid me to be there.

If I am doing a presentation that is short, under an hour, I usually take questions at the end. Of course, there are exceptions to every rule. While going over the agenda at the beginning of the presentation I may say, “In order to cover all the material I am asking you to jot down your questions and I will answer them at the end”. 

If I am delivering a speech which is more motivational or inspirational than informative, questions from the audience should not be an issue. Although I will try to answer as many questions as I can at the end of all my presentations.

Another tip would be to incorporate some of the frequently asked questions into your presentations. It becomes tricky to answer questions during your presentations. Sometimes a question will take you away from where you want to be in your talk. At times, the question will spark the other attendees to ask a question unrelated to your presentation but related to the question that took you off topic. Once a question is asked, others may feel they want to ask questions at that moment. This may cause you to run out of time.

To take a question or not? That is a good question. What are your thoughts on questions?


Until the next blog or video blog, Keep Speaking!

Denise

Denise Ann Galloni, Owner & President

DG Training Solutions, Inc.

Website:  https://www.DGTrainingsolutionsinc.com

Email:  dgtrainingsolutionsinc@gmail.com

YouTube – Empowering Women TV Show:  https://www.youtube.com/playlist?list=PLkS-fsSVzGlE5SI_yg3I8ZAGn3GB4DglO

Twitter: https://twitter.com/deniseanng

Facebook:  www.facebook.com/DGTrainingSolutionsInc

LinkedIn:  www.linkedin.com/in/deniseanngalloni

Blog:  http://DGTrainingsolutionsinc.blogspot.com

Your Introduction is Key

Your Introduction is Key!

You’re ready to step on the stage in the front of the room and begin your presentation. You may be the last speaker of the day, and the audience is tired. You take a few breaths as your introduction is being read.

Don’t underestimate the importance of a good introduction. A great introduction will excite the audience and cause them to look forward to your talk. While you need to show credibility in your introduction, there are ways to do this without your intro reading like a resume or laundry list of all your accomplishments.

Here is a quick example. Denise Galloni is the owner of DG Training Solutions Inc. and has been in business for four years. She has delivered over 500 career presentations and is the creator, producer and host of a TV show called Empowering Women. Okay, while this intro does give me credibility, is it really that exciting? Will the audience be excited to hear what I have to say as soon as I walk out on the stage?

Let’s use the same biographical information and add to it and make it memorable while still providing credibility.

Voted the quietest girl in her senior class, Denise never had much to say. Today she will tell us how she went from that young quiet girl to starting her own business four years ago called DG Training Solutions Inc. She is the creator, producer and host of a monthly TV show called Empowering Women and has delivered over 500 career presentations.

Basically, both intros have the same information. Which one sounds more intriguing to you? Did I have the same credibility in both? Which one make you want to hear what I have to say?

Tailor your introduction to the audience you are speaking to. Always give the person introducing you your typed introduction. Ask your introducer to read it as written because you will refer to it in your presentation. You can even add some details about your presentation or questions for the audience.

These tips will have the audience anticipating your presentation before you even open your mouth.

Until the next blog, Keep Speaking!

Denise

Denise Ann Galloni, Owner & President

DG Training Solutions, Inc.

Website:  https://www.DGTrainingsolutionsinc.com

Email:  dgtrainingsolutionsinc@gmail.com

YouTube – Empowering Women TV Show:  https://www.youtube.com/playlist?list=PLkS-fsSVzGlE5SI_yg3I8ZAGn3GB4DglO

Twitter: https://twitter.com/deniseanng

Facebook:  www.facebook.com/DGTrainingSolutionsInc

LinkedIn:  www.linkedin.com/in/deniseanngalloni

Would you prefer Handouts or Slides?

It never fails, when I do a presentation someone in the audience asks me for a copy of my slide deck. Does this happen to you?

Most of the time I do not give out my slides. There are a few reasons why. Reason #1, I prefer to give out handouts with the important material on the pages. Sometimes if it is a long presentation and people want the slides, it is too many pages to give out at the event. Reason #2, even if I print them out and email to the attendees afterwards, they may not know or remember what the slide signifies. I try to use less words but more pictures or symbols to achieve my message. Unless I am explaining why they are there, someone will not understand my intent. And reason #3, the slides are my intellectual property that I designed and created. I don't want to share them and have someone share them as their own.

For the reasons above, this is why I rarely provide my slides to an audience. Handouts or slides, which if any do you give out?

Until the next blog or vlog, Keep Speaking!

Denise

Denise Ann Galloni, Owner & President

DG Training Solutions, Inc.

Website:  https://www.DGTrainingsolutionsinc.com

Email:  dgtrainingsolutionsinc@gmail.com

YouTube – Empowering Women TV Show:  https://www.youtube.com/playlist?list=PLkS-fsSVzGlE5SI_yg3I8ZAGn3GB4DglO

Twitter: https://twitter.com/deniseanng

Facebook:  www.facebook.com/DGTrainingSolutionsInc

LinkedIn:  www.linkedin.com/in/deniseanngalloni

Narrow Down Your Topic

Last month I wrote about making sure you know exactly how long you will be speaking when doing a presentation. I also explained why you should have extra information if your time is extended or how to cut out information if your time runs out.

If you are preparing to speak, you most likely already have your topic. Hopefully it is a topic you know a lot about. Here lies the problem, how much information do you provide to the audience? Sometimes we want to give so much value we overwhelm the audience or confuse them with too many details. How do you narrow down all the information you know about the subject to fit into those time limits?

In most cases, you should be able to pick three main points and build your presentation from there. You can add as much detail as your audience needs or time allows. Choosing only three main points allows you to tell the audience during your introduction what they will hear. An example would be "Today I am going to tell you how to prepare a room to paint, pick a color for the walls, and the most efficient way to get the room painted". The audience knows in advance what they will learn.

Once you have your main points, you can add the details. In our example, the first main point would be preparing the room.  You can then add any supporting information such as supplies you will need, how to properly prepare, why it is so important, etc. You would continue with each point and keep building on those main points. How much detail do you need? It really depends how on how much you want to add to your presentation to fill the time and educate your audience.

Next month I will give you suggestions to polish your presentation.


Until the next blog, Keep Speaking!

Denise

Denise Ann Galloni, Owner & President

DG Training Solutions, Inc.

Website:  https://www.DGTrainingsolutionsinc.com

Email:  dgtrainingsolutionsinc@gmail.com

YouTube – Empowering Women TV Show:  https://www.youtube.com/playlist?list=PLkS-fsSVzGlE5SI_yg3I8ZAGn3GB4DglO

Twitter: https://twitter.com/deniseanng

Facebook:  www.facebook.com/DGTrainingSolutionsInc

LinkedIn:  www.linkedin.com/in/deniseanngalloni

Blog:  http://DGTrainingsolutionsinc.blogspot.com

Timing is Everything

You have been asked to give a presentation. You are excited because you have so much information to share. This is a big moment for you. Then the thought enters your mind, how do I narrow this down?

Before you start working on your presentation, here are a few tips to keep you from stressing out the day of the event. First, make sure you ask how long you will have to speak. Have them be specific about the layout of the program.  People may say the presentation is an hour, but often they conduct some business before you speak, wait until most people have arrived, give a longer introduction or want to have time to wrap up the event. After all this is done, your speaking time may be forty-five minutes. Fifteen minutes may not sound like a big deal, but if you timed your presentation for sixty minutes and after forty minutes you are getting the sign to wrap it up, it is very stressful, and the audience will see you struggling.

Have you ever been listening to a speaker and they fast forward through the end of the presentation and you can’t even keep up? Guess what happened? They either ran out of time, or thought they had more time to speak.

Since we are talking about timing, after your presentation is written, practice your timing so you can fit your presentation into the allotted time you have to speak. Go slowly when practicing and allow time for laughter (if your presentation is humorous), questions, etc. You can fill time easier at the end than struggling to get all your information in before you run out of time. Remember if you tell them you are going to tell them something, you better have time to tell them. If you are a few minutes early, it shouldn’t be a problem. Overtime, big problem and the audience will let you know by their body language.

Only after you have all the details of the presentation, can you start to prepare your presentation. Tips on narrowing your topic and planning your presentation will be next month.

Until the next blog, Keep Speaking!

Denise
Denise Ann Galloni, Owner & President
DG Training Solutions, Inc.

Website:  https://www.DGTrainingsolutionsinc.com
Email:  dgtrainingsolutionsinc@gmail.com

YouTube:  https://www.youtube.com/channel/UCc7d1KUEIqZTUBlSzMSm9eA

Twitter: https://twitter.com/deniseanng
Facebook:  www.facebook.com/DGTrainingSolutionsInc
LinkedIn:  www.linkedin.com/in/deniseanngalloni

Thinking Outside the Box

Sitting down reflecting on my goals I had in the beginning of 2017 and how far I have progressed made me take a few moments and wonder what could I have done differently. Some of my goals I have met, some are on pace to be met by the end of the year, and some fell short. Was I too ambitious in setting some of these goals? Did I try hard enough? What could I have done differently?

In keeping some of the goals for 2018 and planning to crush them next year, I knew it was time to think outside the box. I am moving forward but not at the rate I would like to see my business grow. I’m excited to think outside the box and look at things in a new way. Sometimes you just need to step back as an observer and watch what you are doing. Don’t we all have great advice for everyone else? It is time to give yourself that great advice.

One of my goals for 2017 was to blog consistently every month. I have had this blog, Denise Speaks, since 2014 and until this year the blog posts were sporadic. This blog is my eleventh for the year. Goal accomplished! But I must tell you this is the last blog that I am writing. Beginning next month, I will do a video blog or a vlog in its place. My company focuses on communication and speaking, and video taping my vlog is the next logical step.

I am also incorporating some out of the box ideas starting in 2018 for my business. Stay tuned to see what I do!

What part of your business or career do you need to refocus on for 2018 and think outside the box? If you don’t have any idea, step back and observe what you are doing or ask someone who you respect their business expertise to help. 2018 is fast approaching, what a great time to try to be creative and think outside the box to help build your business or get your career moving in the right direction.

Until the next blog or soon to be vlog, Keep Speaking!

Denise

Denise Ann Galloni, Owner & President

DG Training Solutions, Inc.

Website:  https://www.DGTrainingsolutionsinc.com

Email:  dgtrainingsolutionsinc@gmail.com

YouTube – Empowering Women TV Show:  https://www.youtube.com/playlist?list=PLkS-fsSVzGlE5SI_yg3I8ZAGn3GB4DglO

Twitter: https://twitter.com/deniseanng

Facebook:  www.facebook.com/DGTrainingSolutionsInc

LinkedIn:  www.linkedin.com/in/deniseanngalloni

Blog:  http://DGTrainingsolutionsinc.blogspot.com

Meetup:  https://www.meetup.com/DG-Training-Solutions-Professional-Development-Meetup/

Give Yourself Credit

Have you ever had someone compliment you and you reply, “It was no big deal” or “It was nothing” or any other comment that diminishes what you did?

Why do we do this? We devalue ourselves or what we accomplished. Not only do we do this when other people compliment us, we do it with ourselves. How many times have you not given yourself credit for something you accomplished?

Instead of being happy we accomplished something, we beat ourselves up over the things we did not finish or did not work as we expected. Do you say to yourself, “Yes, I finished half of my to do list” or do you say to yourself, “I didn’t get hardly anything done from my to do list”? I find myself doing this and try to stop myself, but it is a hard habit to break.

We need to give ourselves more credit when we accomplish something we have worked on. I remember working for a company that had a luncheon for the employees because they completed a long-term project from start to finish. The project wasn’t as successful as we projected, and it was hard work, but we finished the project! We celebrated that the team worked together and finished a project, which was rare because we were always switching gears and putting projects on the “back burner”.

Do you give yourself enough credit? How about extra credit when you exceed what you were aiming for and surpass that goal? Do you mentally say to yourself, “I did better than I anticipated”?

Make today the first day to start the new habit of praising yourself when something is completed. If you can’t start there, try to accept a compliment instead of brushing it off like it was not a big deal and anyone could have done it. Maybe anyone could have done it, but you were the one who did! Now that is worth celebrating!


Until the next blog, Keep Speaking!

Denise

Denise Ann Galloni, Owner & President

DG Training Solutions, Inc.

Website:  https://www.DGTrainingsolutionsinc.com

Email:  dgtrainingsolutionsinc@gmail.com

YouTube – Empowering Women TV Show:  https://www.youtube.com/playlist?list=PLkS-fsSVzGlE5SI_yg3I8ZAGn3GB4DglO

Twitter: https://twitter.com/deniseanng

Facebook:  www.facebook.com/DGTrainingSolutionsInc

LinkedIn:  www.linkedin.com/in/deniseanngalloni

Blog:  http://DGTrainingsolutionsinc.blogspot.com

Meetup:  https://www.meetup.com/DG-Training-Solutions-Professional-Development-Meetup/